Privacy Policy

Effective Date: 10 July 2025
Last Updated: 10 July 2025

Ascentt Systems Inc. (“Ascentt”, “we”, “us”, or “our”) respects your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, share, and protect your information when you visit our website at https://www.ascentt.com, use our services, or interact with us.

1. Scope

This Privacy Policy applies to all visitors and users of the website and services offered by Ascentt. It governs all personal data processing activities, irrespective of the user’s location.

2. What Information We Collect

We collect personal data either directly from you or automatically when you interact with our services:

Identifiers and Contact Information

Name

Email address

Business contact information

Technical and Usage Information

IP address

Browser type and version

Device ID, OS

Time of access and browsing activity

Cookies and Similar Technologies

See our Cookie Policy for details on tracking technologies used.

3. Legal Basis for Processing

We process your personal data under one or more of the following lawful bases:

Consent: Where required by law (e.g., for marketing communications or non-essential cookies)

Contractual necessity: To fulfill our service commitments to you

Legal obligation: To comply with applicable laws and regulations

Legitimate interests: For operational purposes such as analytics, fraud prevention, and service improvement, provided your rights do not override those interests

4. How We Use Your Data

We use your personal data for the following purposes:

To provide access to our website and services

To respond to inquiries or requests

To improve website functionality and user experience

To send communications (with your consent where applicable)

To meet regulatory or legal obligations

5. Data Retention

We retain personal data only for as long as is necessary:

Data Type	Retention Period
Marketing & analytics	Up to 14 months
Business contact data	For the duration of the relationship
Legal/compliance data	Up to 6 years as per statutory needs

Residual, anonymized, or aggregated data may be retained indefinitely.

6. Data Subject Rights

Depending on your jurisdiction, you may have the following rights:

Right to access your data

Right to rectification or erasure

Right to restrict or object to processing

Right to data portability

Right to withdraw consent at any time
Right to lodge a complaint with a regulatory authority

To exercise your rights, contact: privacy@ascentt.com

7. Data Sharing and Disclosures

We may share your personal data with:

Trusted service providers under strict confidentiality and data processing agreements.

Legal authorities where required.

Business partners, only with your consent or contractual requirement.

We do not sell your personal data.

8. International Data Transfers

Ascentt operates in the United States. Your data may be transferred to, stored in, or processed from countries outside your jurisdiction. We use appropriate safeguards, such as Standard Contractual Clauses (SCCs), to ensure data protection.

9. Security Measures

We implement reasonable and appropriate technical and organizational security measures to protect personal data. This includes:

Access control

Data encryption

Secure development practices

Regular vulnerability scans

However, no system can be completely secure. You are encouraged to take precautions when sharing personal data online.

10. Children’s Data

Our services are not directed to individuals under the age of 16. We do not knowingly collect personal data from children.

11. Policy Updates

We may update this Privacy Policy to reflect changes in our practices, legal obligations, or service updates. The “Last Updated” date at the top will indicate when changes were made. We recommend reviewing this policy periodically.

12. Contact Us

Data Protection Officer (DPO)
Ascentt Systems Inc.
6010 W Spring Creek Pkwy, Suite 241
Plano, Texas 75024, United States
Email: privacy@ascentt.com,DPO@ascentt.com